MINUTES Board of City Commissioners April 28, 2026 | 6:00 pm CT City Hall & GoToMeeting | Williston, North Dakota 139124 O'REILLY AUTO PARTS $164.52 04/22/26 139125 ODNEY, INC $3,511.25 04/22/26 139126 OK DISTRIBUTING CO. INC. $230.40 04/22/26 139127 OLYMPIC SALES, INC. $4,947.50 04/22/26 139128 1. Roll Call of Commissioners and Pledge of Allegiance OPPORTUNITY FOUNDATION $100.00 04/22/26 139129 COMMISSIONERS PRESENT: Gjovig, Bekkedahl, Siemieniewski, Bervig, Klug OSHKOSH AEROTECH, LLC $4,546.93 04/22/26 COMMISSIONERS ABSENT: N/A 139130 PACIFIC STEEL & RECYCLING $5,003.84 04/22/26 139131 PLAYAWAY PRODUCTS LLC $130.93 04/22/26 City Attorney: Taylor Olson OTHERS PRESENT: Josilyn Bean, Kenny Bergstrom, Hercules Cummings, Steven Gutknecht, Kent Jarcik, Corey Johnson, David Juma, Alyssa Nelson, Anna Nelson, Mark Schneider, Shawn Wenko 139132 PREVENTION MAGAZINE $350.00 04/22/26 139133 PROSAFE PEST CONTROL LLC $620.00 04/22/26 Motion by Bekkedahl seconded by Siemieniewski to approve the agenda as presented. UNANIMOUS BY VOICE VOTE 139134 Quadient Finance USA, Inc. $500.00 04/22/26 139135 QUILL CORPORATION $743.15 04/22/26 2. Consent Agenda 139136 RECORD KEEPERS LLC $52.50 04/22/26 A. Administration 139137 RENOVARE LLC $3,000.00 04/22/26 1) Approval of Minutes 139138 RICHARD A. JOHNSON $2,847.37 04/22/26 a. Regular Meeting - April 14, 2026 139139 2) b. Tax Equalization Meeting - April 15, 2026 Business Licenses 139140 RUACH RESOURCES, LLC 139141 a. b. Suzie Q's Ice Cream Truck - 2026 Frozen Food Vendor License Renewal Badlands Berry Bowls - 2026 Frozen Food Vendor License Renewal 139142 139143 ROBERT FOGARTY RUNNINGS SUPPLY, INC RYAN O'REAR S&L CLEANING SERVICE LLC $3,000.00 04/22/26 $2,033.10 04/22/26 $836.50 04/22/26 $1,208.29 04/22/26 C. The Drizzle Homemade Ice Cream - 2026 Frozen Food Vendor License Renewal $2,100.00 04/22/26 139144 d. Antojitos Del Compita - 2026 Frozen Food Vendor License Renewal SANITATION PRODUCTS $2,235.62 04/22/26 3) Street Closures 139145 SHIRTWORX $1,865.00 04/22/26 a. CVB Band Day 139146 SHORT-ELLIOTT-HENDRICKSON, INC. $92,129.84 04/22/26 4) Proclamation National Small Business Week 139147 SPEX CERTIPREP, LLC $1,363.14 04/22/26 B. Auditor and Finance 139148 STEIN'S, INC $1,184.20 04/22/26 1) Check # 138986 138987 138988 138989 138990 138991 138992 138993 138994 138995 138996 Accounts, Claims, and Bills - April 9-24, 2026 Payee CLERK OF DISTRICT COURT CLERK OF DISTRICT COURT CLERK OF DISTRICT COURT CLERK OF DISTRICT COURT CLERK OF DISTRICT COURT CLERK OF DISTRICT COURT CLERK OF DISTRICT COURT CLERK OF DISTRICT COURT CLERK OF DISTRICT COURT CLERK OF DISTRICT COURT CLERK OF DISTRICT COURT 139149 STEVE CARVEY $20.00 04/22/26 139150 STORBAKKEN & SONS CONSTRUCTION, I $1,995.00 04/22/26 Amount Date 139151 SYSTEMS TECHNOLOGY $605.00 04/22/26 $400.00 04/13/26 139152 Teleflex LLC $2,275.00 04/22/26 $400.00 04/13/26 139153 THE CREATIVE TREATMENT $7,928.12 04/22/26 $400.00 04/13/26 139154 THOMSON REUTERS - WEST $187.42 04/22/26 $400.00 $400.00 $400.00 $400.00 04/13/26 139155 04/13/26 139156 04/13/26 139157 TRACTOR & EQUIPMENT CO. $28,795.08 04/22/26 TRAILER & TRUCK EQUIPMENT $18,470.53 04/22/26 TRI-COUNTY GLASS $369.00 04/22/26 $1,500.00 $400.00 04/13/26 139158 04/13/26 139159 04/13/26 139160 TRIANGLE ELECTRIC $1,790.25 04/22/26 TRITECH SOFTWARE SYSTEMS $26,391.92 04/22/26 TYLER TECHNOLOGIES, INC. $2,621.00 04/22/26 $400.00 04/13/26 139161 ULINE SHIPPING SUPPLY SPECIALISTS $270.47 04/22/26 $400.00 04/13/26 139162 UPLIFT DESK $2,224.00 04/22/26 138997 RED ROCK CHEVROLET GMC LLC $527.70 138998 AVERA HEART HOSPITAL OF SOUTH DAK $16,915.00 138999 VISA $3,327.50 04/13/26 139163 04/13/26 139164 04/13/26 139165 US FLAGPOLE GUY LLC $966.00 04/22/26 VESTIS SERVICES, LLC $2,515.27 04/22/26 VISA $2,365.50 04/22/26 139000 VISA $259.20 04/13/26 139166 VISA $2,803.97 04/22/26 139001 MARCO TECHNOLOGIES LLC (MPLS) $166.83 04/13/26 139167 WALLWORK TRUCK CENTER $415.00 04/22/26 139002 COMMONWEALTH OF PENNSYLVANIA $23.48 139003 MARCO TECHNOLOGIES LLC (ST. LOUIS $698.77 139004 JAMES TIERNAN $16.00 139005 SCENIC SIGN CORP. $7,800.00 139006 DEVIN REIFSTECK 139007 MIDCONTINENT COMMUNICATIONS $16.00 $75.65 139008 VISA $5,744.80 139009 VISA $12,627.50 04/14/26 139168 04/14/26 139169 04/15/26 139170 04/16/26 139171 04/16/26 139172 04/17/26 139173 04/17/26 139174 04/17/26 139175 WESTERN EMULSIONS $11,760.00 04/22/26 WESTERN STAR FOUNDATION INC $2,000.00 04/22/26 WESTERN STAR LITERACY CENTER WESTLIE MOTOR CO. $30,000.00 04/22/26 $2,484.67 04/22/26 WILLIAMS COUNTY SHERIFF'S OFFICE Williston Concert Association $10,060.00 04/22/26 $200.00 04/22/26 139010 CLERK OF DISTRICT COURT $400.00 04/17/26 139176 WILLISTON CONVENTION & VISITOR BU WILLISTON COUNCIL FOR THE AGING, WILLISTON HERALD $1,144.84 04/22/26 $32,000.00 04/22/26 $1,905.94 04/22/26 139011 CLERK OF DISTRICT COURT $400.00 04/17/26 139177 139012 CLERK OF DISTRICT COURT $400.00 139013 BORDER STATES INDUSTRIES, INC $2,164.67 04/17/26 04/17/26 139178 WILLISTON LOCOMOTIVE WORKS LLC WOLF CREEK ELECTRIC LLC $155.00 04/22/26 $3,742.82 04/22/26 Voucher Total: 139014 CENGAGE LEARNING, INC $961.00 04/17/26 Payroll Total: 139015 AT&T MOBILITY $15,495.28 139016 INGENUITY RM, LLC $350.00 139017 WILLISTON PARK DISTRICT $34,916.62 04/20/26 04/21/26 04/22/26 Grand Total: # of Checks: 139018 139019 AMERICAN STATE BANK 4IMPRINT $1,008,677.77 04/22/26 2) C. $385.09 04/22/26 139020 ACE HARDWARE & FLOORING $495.21 04/22/26 D. 139021 ACME TOOLS $1,090.00 04/22/26 E. 139022 ADVANCED BUSINESS METHODS $321.24 04/22/26 1) 139023 ADVANCED ENGINEERING (AE2S) & $62,545.78 04/22/26 139024 AGRI INDUSTRIES, INC. $183.43 04/22/26 139025 ALLGUARD SECURITY LLC $183.00 04/22/26 139026 ALLIANCE CONSULTING LC $24,785.50 04/22/26 3. $2,806,738.84 $778,084.89 $3,584,823.73 558 March 2026 Financial Reports Development Services 1) Contractor Licenses Engineering Authorization to Advertise for Bids Williston WRRF Reuse Project (Engineering) 2) Hangar Construction (Airport) Motion by Gjovig seconded by Siemieniewski to approve the consent agenda as presented. UNANIMOUS BY VOICE VOTE Public Comment 139027 AMANDA SORENSEN $19.00 04/22/26 4. Public Hearings 139028 AMAZON CAPITAL SERVICES $292.48 04/22/26 5. Bid Openings 139029 AMERICAN ENGINEERING TESTING INC $8,322.25 A. Bucket Truck (Forestry) 139030 AMERICAN RED CROSS $205.80 139031 AMERICAN WELDING & GAS $12,610.47 139032 AMY KRUEGER 139033 AQUA-PURE INC. 139034 AT&T CORP 139035 AUTUMN IDLAND $19.00 $23,010.00 $124.93 $123.00 04/22/26 04/22/26 139036 BALCO UNIFORM CO., INC. $215.85 04/22/26 139037 BASIN PRINTERS, INC. $626.00 04/22/26 139038 BISMARCK HOTEL AND CONFERENCE CEN $439.98 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 Kenny Bergstrom: Director of Public Works We have two bid openings for you tonight. The first one is for the forestry department. We received one bid and that was from Custom Truck One Source out of Saint Paul, MN in the amount of $183,129.00. That would be my recommendation. Commissioner Bekkedahl: what would we be doing with the truck that this one is replacing? Bergstrom: We will be putting it in the auction. It is a 2004 model and has tanked out on us twice now. It's get- ting to the point where we are unable to find parts for it anymore. Motion by Gjovig seconded by Bervig to award the Bucket Truck to Custom Truck One Source of Saint Paul, MN in the amount of $183,129.00 AYE: Gjovig, Bekkedahl, Siemieniewski, Bervig, Klug 139039 BLANCHARD TRAINING & DEVELOPMENT $425.00 04/22/26 NAY: 139040 BORDER STATES INDUSTRIES, INC $345.17 04/22/26 Carries: 5-0 139041 BOSS OFFICE PRODUCTS $1,690.34 04/22/26 139042 BRAATEN PLUMBING, INC $14,480.96 139043 BSH TOWING $260.00 139044 BURNS & MCDONNELL ENGINEERING CO, $22,662.00 139045 BUTLER MACHINERY CO. 139046 C & D WATER SERVICES 139047 CDW GOVERNMENT $50.88 $90.00 $1,806.13 04/22/26 139048 CITY OF WILLISTON $56,868.20 139049 CLIMATE SYSTEMS, INC. $1,225.00 04/22/26 139050 COBORN'S INC. $69.99 04/22/26 139051 COCA-COLA OF WILLISTON $85.50 139052 CORE & MAIN LP $16,869.24 139053 COREY JOHNSON 139054 CORPORATE TRANSLATION SERVICES, I 139055 COUNTRY FLORAL $271.00 $99.36 $34.95 139056 COUNTRY INN & SUITES BY RADISON, $660.00 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 139057 CRAIG'S SMALL ENGINE REPAIR $427.81 04/22/26 139058 CREDIT BUREAU OF BISMARCK $30.62 04/22/26 139059 CRITICAL TOOL 139060 DAKOTA DIESEL 139061 DAKOTA FIRE EXTINGUISHERS 139062 DAN'S TIRE SERVICE 139063 DEBORAH BRONSON 139064 DENALI BUILDING GROUP 139065 EDGAR CASTILLO RODRIQUEZ 139066 EKBLAD, INC. $1,070.25 $553.12 $44,370.00 $1,191.01 $1,800.00 $9,000.00 $3,000.00 $278.82 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 139067 ELECTRIC & MAGNETO, INC. $24.20 139068 ELITE HEALTH & FITNESS $380.00 139069 EMRY'S LOCKSMITHING $9.98 139070 ENVIRONMENTAL RESOURCE ASSOCIATES $1,690.82 7. 139071 EVERYTHING SAFETY 139072 EXPERT AUTO GLASS 139073 FASTENAL COMPANY 139074 FEDEX $31.18 $1,724.55 $241.00 $134.56 139075 FIRST STATE BANK 139076 FISHER SCIENTIFIC $2,671.74 $487.32 139077 G&R CONTROLS, INC $165.00 04/22/26 04/22/26 04/22/26 8. Report of Commissioners 139078 GALLS, LLC $1,793.98 04/22/26 139079 GOOSENECK IMPLEMENT $1,390.06 139080 GRAYMONT WESTERN CANADA $21,020.64 139081 HACH $90,624.00 139082 HAWKINS, INC. $6,607.99 04/22/26 04/22/26 04/22/26 04/22/26 139083 HECK BUILT LLC 139084 HORIZON RESOURCES $51,174.48 139085 ICSC $11,000.00 139086 INK SPOT PRINTING $72.00 139087 INNOVA INTEGRATED SOLUTIONS, INC. $756.00 139088 INTERSTATE POWER SYSTEMS $604.12 04/22/26 139089 IVAN NERI $36.00 04/22/26 139090 J.J. KELLER & ASSOCIATES, INC. $450.00 04/22/26 139091 JENNIFER STRIETZEL $19.00 139092 JESSICA GILLIES $271.00 139093 JILL KNAPKEWICZ $225.00 139094 139095 JIM'S TOWING INC JUSTIN OLCOTT $600.00 $157.00 139096 KAY METZGER $439.00 04/22/26 04/22/26 04/22/26 139097 Kronos SaaShr, Inc $5,436.93 139098 LINDE GAS & EQUIPMENT INC $950.99 139099 MANGER INSURANCE, INC. $705,316.00 139100 MARCO TECHNOLOGIES LLC (MPLS) 139101 MARCO TECHNOLOGIES LLC (ST. LOUIS 139102 MCCODY CONCRETE PRODUCTS, INC 139103 MEDQUEST INC $223.30 $1,359.14 $981.22 $175.00 139104 MEGAN LIS $19.00 139105 MENARDS $1,428.49 139106 MERCY MEDICAL CENTER 139107 139108 139109 139110 MIDLAND DOOR SOLUTIONS MonDak Animal Rescue MONTANA DAKOTA UTILITIES MOTOROLA 139111 MOUNTRAIL-WILLIAMS REC 139112 MRF DESIGNS $770.58 $1,586.02 $625.00 $66,417,55 $1,050.00 $30,257.11 $1,146.00 139113 MVTL/MINNESOTA VALLEY $397.75 139114 NAPA AUTO PARTS $1,194.72 48-Hour Parking Concern - Dan Shupe 139115 NATIONAL INDUSTRIAL & SAFETY SUPP $7,317.58 Dan Shupe: 139116 NATIONWIDE - MN 139117 ND DEPT OF EMERGENCY SERVICES $50.00 $1,800.00 139118 ND DEPT OF ENVIRONMENTAL QUALITY $1,036.86 139119 ND WORKFORCE SAFETY & INS $486.66 139120 NELSON GRANITE LIMITED 139121 NEXXUS CONSULTING, LLC $622.50 $7,500.00 04/22/26 $707.00 B. 2025 or Newer Cover Machine (Landfill) 04/22/26 The second Item this evening is for a 2025 or newer landfill cover machine. We ended up getting two kids 04/22/26 both were fairly competitive, so my recommendation is to go with the low bid, Swanson Equipment which is $97,800.00 out of Minot. 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 President Klug: any idea why it is $77,000 lower than the estimate for the budget? Bergstrom: yes, so basically what we do is we try to keep our number a lot tighter than this. This is for the start- up with the material that you have to purchase, so that is what that extra buffer is for. As the equipment comes, we will buy the additional material to start being able to use this. President Klug: So, this 97,800 will turn into a closer number? Bergstrom: Not quite as close but more in the middle of that number. Commissioner Bekkedahl: Explain more; Are the crews going to be the ones adding to this or how does that work? Bergstrom: Its kind of like buying a hydro seeder. You have the hydro seeder but then you need to buy the seed and everything else to add to it to be able to utilize it. Motion by Bekkedahl seconded by Gjovig to award of the 2025 or newer Cover Machine to Swanson Equipment Co. of Minot, ND in the amount of $97,800.00. AYE: Gjovig, Bekkedahl, Siemieniewski, Bervig, Klug NAY: Carries: 5-0 C. Sale of 2012 Chevrolet Silverado (Fire) Corey Johnson: Fire Chief Before you is the bid opening for the sale of a 2012 Chevrolet Silverado. The bid was advertised in the Williston Herald from April 4- April 20th. There were two bids we received sealed. The first one was $10,501.01 and the second one was $1,001.00. We would like it to be known that the high bidder is an employee of the department, Robert Benth. The resale value of this vehicle was around $14,000, so this is a fair bid. Motion by Bervig seconded by Bekkedahl to recommend the sale by public bid of the 2012 Chevrolet Sil- verado, to Robert Benth for the bid amount of $10,501.01 with the condition that the buyer is responsible for any additional costs associated with the removal of Emergency response equipment, as advertised. AYE: Gjovig, Bekkedahl, Siemieniewski, Bervig, Klug 04/22/26 04/22/26 NAY: 04/22/26 Carries: 5-0 04/22/26 6. 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 04/22/26 Ordinances Petitions, Communications, and Remonstrances A. Vector Control Update - Hunter Deerman, Director I've spent my entire career in public health and pest control. I recently spent my time in Laramie Wyoming regarding mosquitoes, so I am familiar with the ones around here. I am easy to reach, and I am happy to bring mosquito control around the area. A. President of the Board 1) Mayor for a Day President Klug: My favorite day of the whole year. Each year the North dakota league of cities puts on a contest to allow young citizens to write a letter stating what they would do if they were Mayor for a day. This year we received quite a few letters. I like to make it a big deal, because it's important for the young people, and we get businesses involved that donate prizes and the winner also has the opportunity to ride in the parade with the Mayor. 2) Proclamation - Building Safety Month Whereas, our city is committed to recognizing that our growth and strength depend on the safety and essen- tial role our homes, buildings, and infrastructure play, both in everyday life and when disasters strike, and; WHEREAS, our confidence in the resilience of these buildings that make up our community is achieved through the devotion of vigilant guardians-building safety and fire prevention officials, architects, engineers, builders, tradespeople, design professionals, laborers, plumbers, and others in the construction industry-who work year-round to ensure the safe construction of buildings, and; whereas, these modern building codes include safeguards to protect the public from hazards such as hurricanes, snowstorms, tornadoes, wildland fires, floods, and earthquakes, and; whereas, Building Safety Month is sponsored by the International Code Council to remind the public about the critical role of our communities' largely unknown protectors of public safety-our local code officials-who assure us of safe, sustainable, and affordable buildings that are essential to our prosperity, and; whereas, each year, in observance of Building Safety Month, people all over the world are asked to consider the commitment to improve building safety, resilience, and economic investment at home and in the community, and to acknowledge the essential service provided to all of us by local and state building departments, fire preven- tion bureaus, and federal agencies in protecting lives and property. Now therefore, I, Howard Klug, Mayor of the City of Williston, do hereby proclaim the month of May 2026 as Building Safety Month. 3) Proclamation - National Travel & Tourism Week Whereas the travel industry is essential to the success of every industry and will continue to be a critical part of Williston, North Dakota economy, development, and workforce and quality of life. Whereas travel is an eco- nomic powerhouse for every state and destination across the country, with a 3.4 billion in Visitor Spending and supporting 46,000 jobs in North Dakota. WHEREAS travel spending supports vibrant and safe communities in North Dakota and across the United States by generating $310.6 million in state and local tax revenue in 2025 to support essential services, such as education, emergency response, public safety and more. Whereas America's travel industry cannot be globally competitive without maximizing growth in domestic leisure, business, and international inbound travelers; increasing travel to and within the United States drives our economy to a more prosperous future and connects America. Whereas One in every 11 U.S. jobs depend on travel, making it a critical driver of America's economy and a force for connection and opportunity. Whereas travel is an essential industry, and we must continue to communicate that growing travel leads to economic growth, benefits busi- nesses, fosters mutual understanding, and connects the nation. Therefore, I, Howard Klug, President of the City of Williston Commission, do hereby proclaim May 3-9, 2026, as National Travel and Tourism Week in Williston, ND, and urge the citizens of Williston to join me in recognizing the essential role this industry plays in our region. I also welcome you to join us Saturday, May 9th to celebrate America, and the community in our Annual Band Day Festival. The Williston Convention and Visitor Bureau will hold their Annual Meeting and awards luncheon on June 2nd at the Grand Willison. Contact Amy Krueger for more information. 4) Ordinance 1164 regarding 48-hour parking that requires you to move your car 600 feet. I understand the need for it, but this is arbitrary. There are people that park their car on Friday and don't move until Monday. 600 feet is around the block, so now you're just moving the problem to another block. President Klug: This ordinance has been around since 1982, it's not arbitrary for the homeowners to have off-street parking for vehicles. The officers are not going out and looking for these vehicles this is based on complaints. As of now, this ordinance stands and maybe it can be revisited at another time. 139122 NMN, INC. $1,010.66 04/22/26 B. Finance Commissioner 139123 NORTHWEST SUPPLY & R&R TROPHIES I $783.10 04/22/26 C. Airport, Engineering, and Public Works Commissioner D. Ambulance, Fire, and Police Commissioner E. Development Services, Economic Development, and Library Commissioner 9. Report of Departments A. Administration 1) 2027 Budget Kickoff Shawn Wenko: City Administrator This is the timeline that will get us through the beginning of October for this year's budget cycle. We want to get close to closing the gap of the deficit to bring in close to a balanced budget. As usual the cost of business has gone up as it does every year. We have been notified that the health care premiums have went up 15%. Big focus this year again is public safety, infrastructure, and personnel costs. Hercules Cummings: Finance Director One of our first processes is to make a key revenue consumption. Our goal is to arrive at a structurally balanced budget. In 2026 we budgeted $11,000,000 in sales tax and were tracking within 3% of that. Gross Production tax is $20,000,000 and we are tracking within 3-5% of that as well. Public Safety Sales tax is $13.5,000,000. Which includes the 10% quality of life deducted from that. How we get to these is we look at the three-year historical average to get intel and current year tracking to establish these projections. Commissioner Bekkedahl: I just want to point out first of all, we use the term gross production tax and what that is, is the money the state gives us from the state oil tax, so it is our portion of that. I just want everyone to know that. That's why it is volatile, because it goes up and down with the oil. The one factor that I believe we still face with the volatility is the sales tax. The parks and the city have sales tax, the county has sales tax. The county has no cap on the sales tax, so if you buy $1,000 worth of something, you're going to pay $10 worth of tax on that. For our tax and the parks tax, we have a $25 cap per transaction. So, if you buy $10,000 worth of carpet for your house, you're limited to only $25 in sales tax on that purchase. What that means is you have to apply for that refund from the state and the state comes back from the city and demands payment from us. Because of the cap, they have a three year look back, they came back to the city and said that we owe them $5,000,000 and they want it then. Its hard on us, because we have that money in our budget so we spend that money and they say they want that money they are owed because of it and they want it next month. So that is hard because then it takes money away from our budget and projects that we wanted to do. B. Finance C. Attorney D. Public Works E. Engineering F. Fire Department 1. Fleet Reduction Corey Johnson: Fire Chief The City of Williston Fire Department (WFD) is currently conducting a comprehensive evaluation of internal oper- ations to ensure resource deployment aligns with manpower and community needs. A critical component of this evaluation is the long-term lifecycle management of our emergency response fleet. In April 2026, the WFD took delivery of a new fire engine with a second unit scheduled for 2027. To maintain a lean, efficient fleet, the WFD is implementing a 20-30-year service life model. Years 1-15 will be front line service; at the mid-point we will give it a comprehensive refurbishment and then from years 16-30 it will be in the reserve capacity. Following this strategy, the WFD has already reduced fleet size by selling or donating four support vehicles and one trailer. To complete this phase of realignment, the department must now decommis- sion one existing fire engine. Our options are to keep the 2016 Rosenbauer that was purchased new in 2015 and sell the 2012 Crimson. Both need repairs for various reasons and the cost of that would be $500,000. The second option would be to keep the 2012 Crimson and sell the 2016 Rosenbauer. The recommendation of the fire department is to sell the 2016 Rosenbauer and keep the 2012 Crimson. The reason being the Crimson was just built better. It is currently not in service right now as it needs a lot of work, but the parts are easier to find, it has good mechanics but needs engine work. It aligns with our current operational needs and even though we bought it used, it was a demo unit which means it was never an active part of a fleet. The dealers took it around to show to departments. Commissioner Bekkedahl: I just need to better understand the years' breakdown. Explain to me how all of this works. Would years 16-30 mean these units just sit there and not get used unless needed? Great question so, with the reserve units, years 16-30 they would be staffed for large incidences by the volunteer portion of our department to assist us. Such as the Heddrichs fire downtown we pulled reserve units to help us fight that. These units would be used by off duty staff. Bekkedahl" so by that way, then after 15 years were refurbishing them and then that means we need to buy a new truck for front line service? So, we are essentially replacing them every 15 years? Johnson: Yes, that is essentially the plan, once we buy a new truck, we are also refurbishing one. Bekkedahl: We have one unit in each of our fire stations for front line use? Johnson: Yes, that is correct. Part of this is, we have too many engines right now. This is to get rid of one, but we have to get through this phase for me to be able to sell one. Bekkedahl: How many reserve stations do we have at each station then? tighten those up a little just to get a better picture? Johnson: Yes, of course I can get a better timeline, the challenge is going to be the bid process and who the winning bidder is. We have a timeframe for this to for advertising and holding the bid. That in itself is a month in the process. Siemieniewski: Would the delay harm the department? Johnson: No, not harm just delay us in getting to where we want to be. Which is ultimately my goal. Siemieniewski: are there other vehicles that we are looking at selling this year? Johnson: yes one of the other projects in the 2027 budget proposal. Is the aerial apparatus. We have four cur- rently and we are trying to get that down to two. Our current inventory has a 2020, 2017, 2012, and 2001. Commissioner Gjovig: Is the $500,000 refurb a full refurb related to the operation of the engine? Johnson: the last refurb they did that got us the price estimate for this one, is the engine, transmission, paint, getting rid of the rollup doors, and plumbing issues to be fixed. Gjovig: maintenance goes a long way as it can be challenging, so if there is maintenance opportunities to extend the lives of these. Such as implementing the centralized fleet control, then I think that could be a good thing. President Klug: Go back to the budget cycle now. Could we rely on outside fire departments to help us if we need to take a harder look at this, so we don't have to do this right now? Johnson: Yes, we do work with our neighboring partners. That is an option and that is available. The challenge with our neighboring services is we don't know what we're going to get when we go. I can tell you that from the hours of 8-5 Monday through Friday I am not going to get a lot of responses from our volunteers or paid on-call staff. Klug: we have that option; we could push this into a new budget cycle and maintain the overall look at the city's budget cycle. You guys have a brotherhood as you said that they could help us if needed. Johnson: the 2027 budget cycle is already being worked on. With the ladder this year, which is an expensive cost which means there is going to be a lot on the table. Klug: we're going down the right path, but to blow up the budget now. I've got confidence in you that you can deal with it until then. My suggestion is to table this and bring it back with a solid plan. Bekkedahl: Your honor before anyone makes a motion to table this, I think there is a compromise to this to meet the chief's satisfaction. Can you put into the bid process that delivery and payment would be after January 1, 2027? Johnson: I believe we could, yes. Bekkedahl: that doesn't slow you down, you can still go through the bid process and whoever gets the contract knows that and we are not spending the money until after the new year. Does that work? Johnson: I believe so, yes sir. Klug: that's a good compromise. The other part is if you can't get them to do that then I would like to go back to the other scenario of dealing with it all in the new budget cycle. Bekkedahl: I understand the urgency of the chief and I want to make it work for them. I think if they are not willing to make that happen then you would need to come in front of us again. Klug: I think everyone has got to speak, commissioner, would you like to make a motion? Motion by Bekkedahl seconded by Bervig to authorize the city of Williston Fire department an out of budget authorization of up to $500,000 for the refurbishment of the 2012 Crimson fire engine to be bid out with the stipulation that the bid contains delivery and payment after January 1, 2027, to put it in the next budget cycle. Also, that the City Commission recommends the sale by public auction, utilizing a third-par- ty fire apparatus re-seller for the 2016 Rosenbauer engine to be conducted after the refurbishment of the 2012 Crimson fire engine. 2. Game and Fish Memorandum of Understanding Corey Johnson: Fire Chief I thought this would be the easy one, but I got a new piece of information that may complicate it some. The proj- ect is Mckenzie County owns some property on this land. And the Williston Fire Department has been working with the North Dakota Game and Fish to conduct a prescribed burn in Mckenzie County. The prescribed burn is being coordinated through the ND Game and Fish and has been offered as a training opportunity to regional fire departments to assist. The attached Memorandum is their standardized MOU for departments conducting operations with them. What has complicated it a little bit is the state came back and said that the one addition that the city attorney set forth they cannot compromise on because they would not be able to review it in time. Attorney Olson: That's fine, we can just pass it pending city attorney review. Johnson: The original proposal was originally a pretty large operation, but the game and fish came back and said we usually don't do one that big and here is typically what we do. This allows us as a department to gain training on wildfires. Commissioner Bekkedahl: McKenzie rural is involved in this as well? Johnson: Yes, multiple agencies are involved in this as well. We are not the ones spearheading this, Trenton is actually the driver behind this. President Klug: How long will this take and how will this affect your manpower situation that we have been talking about for the last weeks/months? How do you fit that into the rotation of the people we have here as they are already overburdened as it is? would be that of an ambulance there for standby. Johnson: We have at least one reserve engine at each station to be staffed. Station one and station two currently Johnson: It will only take one day, and this will be reserved for off-duty full-time staff. The on-duty commitment have two reserve engines. The goal is to have one reserve and one front line at each station. Bekkedahl: So, in short if we have one front line at every station and we are replacing every 15 years we are essentially buying one front line engine every 5 years. You see what I am saying? These are million plus dollar machines, I don't want to be doing them any faster than we have to, you see what I am saying? Right now, we're getting a new one in 2026 and 2027 so that's two new ones in two years. Johnson: Yes, that is correct and that's what we want. o move away from. So, we have the ability to stagger them more. Bekkedahl: From a budget standpoint that would be nice when these are this expensive. With this 2012 Crimson how many miles and hours are on this engine if it is an engine problem? Johnson: I don't have that answer off the top of my head. The main issue with this is the truck components, the engine, the transmission, etc. scene. Bekkedahl: Could we make these last longer if we didn't send out our fire trucks on every ambulance call? I'm just trying to figure out how we can get less hours on these engines to make them last longer. Johnson: where you get most of the hour usage is the idle time on the fire scenes. When the fire crews go out with the ambulance, they are back in service within about 30 minutes. So, yes would that reduce the hours yes, but it wouldn't be a significant amount to make much of a difference compared to the amount of hours on a fire Bekkedahl: another question I have is you're listing this as an out-of-budget authorization. I've had my time to rail about those previously, but we ended last year in a deficit which is not a good thing when you're trying to maintain credit ratings in the national scheme of things. I was disappointed that happened and I certainly don't want it to happen again this year. We had planned for an $18,000 surplus this year. This half million dollars would force us into a deficit this year. Is this something we can put into the 2027 budget cycle as not to mess with our surplus that we have currently? Johnson: The problem with that is, we have a vehicle in our fleet right now that we currently cannot use. This is not a problem that happened overnight and I hate to use the term "kicking the can down the road", but I don't want to kick the can down the road. At this point were trying to do two things, we're trying to have a fleet reduc- tion and free up space in the dept because what the fire department has done in years past is we buy a new ve- hicle and keep the old one which is putting immense pressure on our maintenance staff to try and keep up. Our ultimate goal is to sell a vehicle, but we cannot sell the vehicle in this condition. As soon as this refurb is done, we want to put the other truck up for sale so we can get it out the door and there will be a revenue comeback. We're seeing fire engines in decent condition go quickly because of the backlog that exists in the manufacturing world. I want to say that we can get anywhere from $250-$600,000 for an engine in decent condition. The 2016 Rosenbauer doesn't have anywhere near the severity of problems that the crimson has. I think we can get that one on the market with little investment. Would that money come in this budget cycle? Probably not. The refurb would probably get done end of year so the sale would take place end of year/beginning of year. I intend we will recoup some of this money; but I cannot tell you the dollar amount. Bekkedahl: so, it takes anywhere from 18-24 months to get a new engine, but we can do a refurbishment in a few months? Johnson: That is my hope. We will put it out for bids for anyone. We look for companies that do the refurbish- ment not the manufacturer. Motion by Bervig seconded by Siemieniewski to approve the MOU and authorization to the Fire Chief to enter into the agreement, pending City Attorney review. AYE: Gjovig, Bekkedahl, Siemieniewski, Bervig, Klug NAY: Carries: 5-0 G. Police Department H. Development Services 1) Subdivision Application for Lot 1R Williston Square Subdivision a Rearrangement of Lot 19, Lot 16, 17, 18 & 20 of the Williston Square Subdivision; Lost 1, 2 & 6 of the PSAP Subdivision; and Lot 1-12 of the Sloulin Field First Addition - Final Subdivision Plat Kent Jarcik: City Planner A Subdivision Application for Lot 1R Williston Square Subdivision a Rearrangement of Lot 19, Lot 16, 17, 18 & 20 of the Williston Square Subdivision, Lots 1, 2, & 6 of the PSAP Subdivision; and Lot 1-12 of the Sloulin Field First Addition was submitted by the City of Williston to accommodate the future right-of-way for 3Uh, 37th,38th Street West, 8th Avenue, the Williston Ice Hockey proposal and the future private indoor youth sports and recreational facility. The Energy Center Subdivision is comprised of portions of the Williston Square Subdivi- sion, the PSAP Subdivision and the Sloulin Filed First Addition Subdivision. The Sloulin Field First Addition plat was recorded in 1978, the Williston Square Subdivision was created in March 2020 to accommodate the future PUD for the Williston Square development and the PSAP Subdivision was created in October 2020. The Energy Center Subdivision is located in the Williston Square Planned Unit Development (PUD) which is intended to be a mixed-use development with commercial, retail, office and residential land uses that promote active lifestyles and accessibility to restaurants, retail services and recreational facilities. The adjacent parcels are designated as (C-2) General Commercial or (C-3) Restricted Commercial which are compatible with the proposed land uses for the Energy Center Subdivision. Motion by Siemieniewski seconded by Gjovig to approve the energy center subdivision plat of Williston North Dakota. AYE: Gjovig, Bekkedahl, Siemieniewski, Bervig, Klug NAY: Carries: 5-0 1. Economic Development J. Airport K. Convention and Visitors Bureau 10. Appointments and Consultations with Officers 11. Unfinished Business A. North Flats Brewery LLC - General Off Sale License Transfer President Klug: Nothing is happening with this, but I would like it noted the next time it comes to the agenda it must state on and off sale license as this license needs to be approved together since you cannot split them. 12. New Business Bekkedahl: is this something we could put out for bid, but tell them they would not receive payment until after 13. Executive Session the new year? If that isn't an option, then I may have to vote against this one your honor. Johnson: Yes, I think that could be an option. 14. Adjourn at 7:41 Motion by Bekkedahl, seconded by Siemieniewski to adjourn Commissioner Siemieniewski: Corey, as far as the timelines of some of those unanswered questions could we UNANIMOUS BY VOICE VOTE